There are many different ways you can use our services – to search for and share information, to communicate with other people or to create new content. When you share information with us, for example by creating a OmniVirt Account, we can make those services even better – to show you more relevant search results and ads, to help you connect with people or to make sharing with others quicker and easier. As you use our services, we want you to be clear how we’re using information and the ways in which you can protect your privacy.
Your privacy matters to OmniVirt so whether you are new to OmniVirt or a long-time user, please do take the time to get to know our practices – and if you have any questions contact us at firstname.lastname@example.org.
We collect information to provide better services to all of our users – from figuring out basic stuff like which language you speak, to more complex things like which ads you’ll find most useful, the people who matter most to you online, or which OmniVirt videos you might like.
We collect information in the following ways:
Information we collect when you are signed in to OmniVirt, in addition to information we obtain about you from partners, may be associated with your OmniVirt Account. When information is associated with your OmniVirt Account, we treat it as personal information.
We use the information we collect from all of our services to provide, maintain, protect and improve them, to develop new ones, and to protect OmniVirt and our users. We also use this information to offer you tailored content – like giving you more relevant search results and ads.
We may use the name you provide for your OmniVirt Profile across all of the services we offer that require a OmniVirt Account. In addition, we may replace past names associated with your OmniVirt Account so that you are represented consistently across all our services. If other users already have your email, or other information that identifies you, we may show them your publicly visible OmniVirt Profile information, such as your name and photo.
If you have a OmniVirt Account, we may display your Profile name, Profile photo, and actions you take on OmniVirt or on third-party applications connected to your OmniVirt Account in our services, including displaying in ads and other commercial contexts.
When you contact OmniVirt, we keep a record of your communication to help solve any issues you might be facing. We may use your email address to inform you about our services, such as letting you know about upcoming changes or improvements.
We use information collected from cookies and other technologies, like pixel tags, to improve your user experience and the overall quality of our services. One of the products we use to do this on our own services is OmniVirt Analytics. For example, by saving your language preferences, we’ll be able to have our services appear in the language you prefer. When showing you tailored ads, we will not associate an identifier from cookies or similar technologies with sensitive categories, such as those based on race, religion, sexual orientation or health.
We may combine personal information from one service with information, including personal information, from other OmniVirt services – for example to make it easier to share things with people you know.
OmniVirt processes personal information on our servers in many countries around the world. We may process your personal information on a server located outside the country where you live.
Whenever you use our services, we aim to provide you with access to your personal information. If that information is wrong, we strive to give you ways to update it quickly or to delete it – unless we have to keep that information for legitimate business or legal purposes. When updating your personal information, we may ask you to verify your identity before we can act on your request.
We may reject requests that are unreasonably repetitive, require disproportionate technical effort (for example, developing a new system or fundamentally changing an existing practice), risk the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup systems).
Where we can provide information access and correction, we will do so for free, except where it would require a disproportionate effort. We aim to maintain our services in a manner that protects information from accidental or malicious destruction. Because of this, after you delete information from our services, we may not immediately delete residual copies from our active servers and may not remove information from our backup systems.
We do not share personal information with companies, organizations and individuals outside of OmniVirt unless one of the following circumstances applies:
We may share non-personally identifiable information publicly and with our partners – like publishers, advertisers or connected sites. For example, we may share information publicly to show trends about the general use of our services.
We work hard to protect OmniVirt and our users from unauthorized access to or unauthorized alteration, disclosure or destruction of information we hold. In particular:
The terms below apply to data processing of data subjects from EU and EEA.
Amendments to this Policy will be posted to this URL and will be effective when posted. If we make any material changes we will notify you by email (sent to the e-mail address specified in your account) or by means of a notice on this Website prior to the change becoming effective. You can choose to discontinue use of the Websites or Products, if you do not accept the terms of this Policy, or any modified version of this Policy.
The terms related to the users of our Products shall be effective only upon signing Data Processing Agreement (the “DPA”) with us. Please contact us for details but we may refuse signing the DPA for any reason unilaterally.
We may use the personal information collected from within the Websites or when you use the Products on the basis of legitimate interest to:
We may use the personal information collected from within the Websites or when you use the Products as it’s required for performance or entering an agreement with us:
We obtain consent from the customers (“End Users”) of our Users for the following purposes:
Each data subject has the right to withdraw previously provided consent or object to processing under specific circumstances.
Provision of personal data with our Websites is required for proper aligning of the Websites features to your preferences and entering an agreement with you on the use of Website and the Products. Inability to process this data will result in inability to provide proper access to our Websites and ability to use our Products.
Processing of personal data with our Products is our contractual obligation. It is required to show you ads based on your personal features (including language) instead of random contextual ads. Your profiles may be combined with the data collected by our Products and received from third parties. Further your data may be combined with other sets of data recognized as related to you. Such profiles help to align ad targeting based on the profile features chosen by advertisers. The data collected is being processed for 2 years unless otherwise required by a lawful purpose.
The Company warrants that data processing will take place only if and to the extent that at least one of the following applies in case if the Company acts as a data controller:
Each User is restricted from collecting and processing the following information:
We may transfer personal information to our affiliated companies and sub-contractors that involved in provision the Products and Websites. The Company may exercise cross-border transfer of your data provided that the recipient signs a DPA with us which provides suitable safeguards for your personal data.
Categories of controllers we share your data with:
Categories of processors we share data with:
As a data subject you have the following rights:
If you would like to request your information to be removed from our database, please contact us. The Company acknowledges that you have the right to access your personal information. The Company collects information on behalf of our Users as a joint controller, and has no direct relationship with the individuals with whom our Users may interact using the Products. If you are an End User and would no longer like your data to be processed in the current manner, please contact the User that you interact with directly. An individual who seeks access, or who seeks to correct, amend, or delete inaccurate data or apply with other request should direct his query to the User. If technically possible, the Company may provide you with the details of such User and assist in your request provided directly to the Company.
We retain personal data we process for as long as needed to provide the Products and Websites and as long as you use the Products and Websites. If you wish to request that we no longer use your data, please contact us. We will retain your data as necessary to comply with our legal obligations, maintain accurate financial and other records, resolve disputes, and enforce our agreements.
We are the data controller in respect of information provided from our Websites for the purposes of the General Data Protection Regulation (“GDPR”) and the Swiss Federal Act on Data Protection. We may collect the following information from you within the Websites: Contact Information, such as name, IM username, email address, mailing address, phone number and billing information.
When you use our Website, we automatically collect information on the type of device you use, operating system version, and the device identifier to ensure you receive proper notifications and proper settings of the Websites.
We are the joint controller in respect of the information provided from our Users in the course of using the Products.
Our Users are responsible to inform the individuals using the Products on the Users’ properties with all necessary information and obtain necessary consent for any personal information that is collected through the Products.
We may collect the following information from you when you use our Products:
The Company maintains a record of processing activities under its responsibility. The record shall contain all of the following information:
The Company performs the following measures on protection of personal data to prevent the data breaches, misuse and the violation of rights of data subjects:
The Company continuously reviews its internal processes and external relations in respect of compliance with this Policy. If a present or potential violation is detected the Company shall investigate the reasons and decide if the violation may be cured. The Company shall assign officers to manage the violation or terminate the relations with the respective partner or data subject which will result in suspension of data processing.
In case of a personal data breach, the Company shall without undue delay and, where feasible, not later than 72 hours after having become aware of it, notify the personal data breach to the supervisory authority, unless the personal data breach is unlikely to result in a risk to the rights and freedoms of natural persons. Where the notification to the supervisory authority is not made within 72 hours, it shall be accompanied by reasons for the delay.
The notification shall at least:
Where, and in so far as, it is not possible to provide the information at the same time, the information may be provided in phases without undue further delay.
The Company shall document any personal data breaches, comprising the facts relating to the personal data breach, its effects and the remedial action taken. That documentation shall enable the supervisory authority by request.
When the personal data breach is likely to result in a high risk to the rights and freedoms of natural persons, the Company shall communicate the personal data breach to the data subject without undue delay. The communication to the data subject shall describe in clear and plain language the nature of the personal data breach and contain at least the information on taken measures.
The communication to the data subject shall not be required if any of the following conditions are met:
We may disclose your personal data as required by applicable law, in response to lawful requests by public authorities, including meeting national security or law enforcement requirements and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or other legal process served on us. Your personal data will also be shared between our affiliated companies for the activities permitted under this Policy.